Word and Mail Merge

When people hear mail merge, they think of making a form letter. This is not the only way mail merges can be used. They can be used to individualize handouts. Take for instances the JCPS Online handout you received last week.

To produce a mail merge got to Tools, Letters

You have several choices. You might try the Wizard first. This is a good place to start.

This screen will appear on the side and you can make different selections.

Letters has one sheet for each record in the source file. Directory is a super choice when you do not want to use a full sheet of paper for each record. It will produce a list without starting a new sheet for each record.

There are 6 Steps:

1. Select the type of document you want.
2. Select where you want to start this document
3. Choose what data you are going to merge.
4. Next step is to write the letter. Click on MORE ITEMS… to see a list of the fields from you data.
5. Next step is to preview the letter with the data from the fields inserted.
6. Step six will complete the merge. You can even edit individual letters at this point or print all of them.